Immunology Medical Project Coordinator

About the job

This protégé position is designed to give hands-on pharmaceutical industry experience to individuals who want to build a career in Medical Affairs. Through project-based assignments across general medicine therapeutic areas, you will gain exposure to medical affairs operations, including cross-functional collaboration, vendor management and finance processes. The role offers structured mentorship and learning opportunities to build your knowledge, skills and understanding of the pharmaceutical industry landscape.

Main responsibilities:

1) Medical Event and Project Coordination

Execute plans required to support any MYSG medical event or project as appropriate, especially in communications, vendor management, contractual requirements, confidentiality agreements, logistical and registration support, payment processing, onsite meeting/administrative support for internal and external events.

Effectively manage and track timelines for projects for example, programs, events etc.

Take minutes during project meetings with required follow up actions as needed

Initiate request via internal IT systems & follow through until approval to payment processing of events/services

Work with Cross-Functional Teams (CFTs) such as Legal, Compliance, Procurement, Finance, Commercial, Regulatory and Medical colleagues to create and implement event and project plans, and support CFT alignment and approvals.

Liaise with external stakeholders such as venue representatives, agencies and speakers/HCP participants.

Monitor project budget utilization and ensure that project budget is on track

Prepare monthly medical projects updates for reporting purpose

Support MCO medical event or project coordination as needed

2) Administrative Support

Effectively manage documentation and filing of communications, materials, reports and documents to support ease of retrieval and sharing of information

Provide support on any ad-hoc project assignments as required from time to time from medical headSupport the SEA&I meeting arrangements as needed

Secretarial support

Manage Medical Lead/Head's calendar, arrange meetings and appointments and provide reminders as needed

Manage travel, hotel arrangements and claim submission as needed

Prepare and manage correspondences and collation of reports/documents to meet business timeline when needed

About you

Experience: Fresh graduate with science background.Relevant experience in events coordination, project support, or administrative roles (pharmaceutical or medical device industry experience is a plus but not required)

Soft skills:

Project and Event Management skills (or strong willingness to develop these skills)

Well organized with attention to details

Strong organizational skills (ability to multi-task, prioritize and manage time effectively)

Analytical ability - able to solve problems and being resourceful

Good negotiation and communication skills

Ability to navigate in a matrix organisation

Team player and collaborates well across countries and cultures

Excellent networking skills

Ability to maintain confidential information with discretion and diplomacy

Proactive and self-motivated learner

Adaptable and receptive to feedback and mentorship

Technical skills: Proficient in Microsoft Office skills to manage projects and timelines (including Word, Excel, PowerPoint, Outlook, Teams, SharePoint), virtual Event platform (Zoom, SpotMe)

Willingness to learn pharmaceutical industry-specific systems and platforms

Education: Bachelor’s degree (scientific discipline is desirable but not essential)

Languages: Fluent in English language (spoken and written)